Increased efficiency, less expense. That’s something every business strives for, an automotive fleet companies are no exception. Often, it’s easier said than done, but what if we told you there is a way you can do just that as an automotive fleet manager? It’s called ForWare, and if you read on, we’ll explain just how it can optimise your automotive fleet’s expenses and efficiency.

Unified Billing Saves Your Accounts Department Time

One of the big pluses for your Accounts Department when it comes to ForWare is our unified billing system. It doesn’t matter if you deal with one workshop or 100 or how many vehicles you’ve had in for work in a month; ForWare consolidates all your invoices into one ‘catch-all’ invoice per month. For example, one major Irish automotive fleet operator went from dealing with over 8000 invoices a year to just 52. That’s a lot of paper saved, but also a lot of admin time to. Just think about how much time your Accounts Department has spent processing individual invoices. Now, imagine how much time that company saved by reducing 600-700 invoices per month to just one. The answer is a lot. Switch to ForWare and your Accounts Department will thank you for it and no mistake. So too will your bosses. This also means that your workshop(s) can be paid quicker and more efficiently, it really is a win-win all around.

A ‘One-stop-shop’ System Optimises Efficiency and Saves Money

The more CRMs and other systems you have in place, the more expenses you face. Think about it. Suppose you use one system for job authorisation, one for booking work, one for dealing with invoices, one for VHC videos, etc, then you’re not only paying multiple subscriptions, but you’re also spending more time on training staff on each system.  It’s also quite likely that your staff are having to do a certain amount of double-handling/inputting the same information twice (and also doubling the likelihood of errors). It’s far from efficient, both in terms of expense and resource time. With ForWare, you can remove the need for a plethora of systems as it embraces all of the above aspects and more. It really is a one-stop-shop fleet management tool. One subscription, one system, more efficiency.

ForWare Embraces Service Plans

All discerning automotive fleet managers should look into vehicle service plans if they’re not using them already; service plans guarantee your vehicle’s services will be at a set price from the start (for the duration of the plan). This means you don’t have to worry about labour or parts price fluctuations as time goes on. ForWare is fully compatible with Service Plans for all major vehicle manufacturers, with built information for each type. It can even be customised for individual garage service plans for second-hand fleets, for example. 

ForWare Enables Predictive Maintenance Scheduling

Staying with the topic of servicing, manufacturer service/VHC requirements are also built into ForWare, and you will receive notifications as and when a vehicle’s service becomes due. As soon as you receive such a notification, you can easily book the vehicle for a service or VHC at your chosen workshop. And if your usual garage is full, you can use the ForWare Workshop Network to look for other authorised workshops in your area and ensure that your service and VHCs are carried out at their specified intervals. This can save you money in the long run, for if you don’t adhere to these guidelines then it’s quite likely you’ll face costly repairs not covered by warranty should a problem arise.

As you can see, there are plenty of areas where ForWare can help your automotive fleet save money and operate at optimum efficiency. From reducing invoices to avoiding expensive repairs, it all adds up and not only will it make your life as a fleet manager easier, it will do the same for your Accounts Department and other colleagues. Your bosses will thank you too. For a free demo, call Alan today on 021 484 5554 or email alan@forware.io.